Your Flowhub AI assistant can pull reports, flag inventory issues, and take action on your behalf, all through plain-language prompts. In this article, we'll guide you through a collection of ready-to-use prompts, so your team can start getting value from the assistant right away.
Before You Start
These prompts only work once Flowhub is connected to your AI assistant. If you haven't set that up yet, or you're not sure the connection is active, start here:
Flowhub MCP Setup Guide provides step-by-step setup for connecting Flowhub to Claude, ChatGPT, or another AI assistant.
Available MCP Actions lists everything the assistant can look up and change once you're connected.
Already connected? Keep reading.
How It Works
You've just connected Flowhub to your AI assistant (Claude, ChatGPT, or Gemini). The best part: there's nothing new to learn. No commands, no codes, no special syntax. Just talk to it the way you'd talk to a coworker who knows your store, ask for what you want in plain language, and it figures out the rest.
This collection is here for inspiration. Browse the sections below, copy any prompt that catches your eye, and paste it into your assistant. Once you see how it responds, you'll start coming up with your own prompts.
Everything here works within your existing Flowhub permissions. The assistant can only do what you can already do, and any change it makes is shown to you for approval first.
Spot what's selling
Get a read on the business in seconds.
"What were my total sales yesterday, and how does that compare to last week?"
"What are my top 10 best-selling products this month?"
"Which categories are bringing in the most revenue right now?"
"Break down my sales by payment type for the last 30 days."
"Find my top 20 sellers and flag any priced below market."
"What's my slowest-moving inventory over 90 days old, and what discount would clear it by end of month?"
Catch Inventory Problems Early
Let the assistant flag what needs your attention before it becomes costly.
"What's running low and might sell out this week?"
"Which products haven't sold at all in the last 30 days?"
"What's the total value of my current inventory right now?"
"Show me everything on the sales floor in the flower category."
"What should I reorder this week based on the last 30 days of sales?"
Understand Your Customers
Turn transaction data into insight.
"How many new customers did I get last month versus returning ones?"
"What does my average customer spend per visit?"
"When are my busiest days and times?"
Coach Your Team
See who's performing well and where to offer support.
"Which employee sold the most last week?"
"What's the average basket size per employee this month?"
Track Down a Specific Sale
Locate individual transactions without scrolling through your full sales history.
"Pull up this morning's receipts over $200."
"Find sales paid with debit yesterday."
Take Action (With Your Approval)
The assistant doesn't only look things up. It can take action for you, too. Before any change goes through, it shows you exactly what it plans to do and waits for your confirmation. You're always in control.
"Add a new product: [brand], [name], [category], priced at [$]."
"Move 50 units of [product] from back stock to the sales floor."
"Create a 20% off deal on all edibles for this weekend."
"Set up a tiered flower price profile: $40 eighth, $75 quarter, $140 half."
"Add a $2 round-up fee for carts over $50."
Changing a lot at once? The assistant uses a safe, staged process. It shows you a preview of every item it would touch, and nothing happens until you confirm.
"Mark down everything from [brand] by 15%. Show me the list before applying."
Move inventory between your stores
Running more than one location? The assistant can help you balance stock across your stores. It reserves inventory at the source only after you confirm, and walks the transfer through each step (create, send, accept) with your approval.
"I just received a big shipment at my hub store. Suggest how to split it across my other stores based on how fast each one sells, then set up the transfers for me to approve."
"Create a transfer of 100 units of [product] from [source store] to [destination store], and show me the details before you send it."
"Show me the transfers currently heading to [store], and accept the one from [source store] into the sales floor."
Store-to-store transfers cover unregulated inventory. Regulated (Metrc or BioTrack) transfers still happen directly in Flowhub.
Bring in your Metrc packages
Once packages are received and accepted in your regulator system, the assistant can pull them into Flowhub and match them to your catalog, so you're not re-keying incoming inventory by hand. It reads the incoming packages, restates the plan in plain names, and waits for your confirmation before importing.
"I just accepted a Metrc manifest. Import those packages into my Flowhub inventory and match them to my catalog, then let me confirm before anything is added."
"Show me the incoming manifests from the last week without importing anything yet."
Regulator imports are available when enabled for your account, and only bring in packages you've already received in Metrc. The assistant never receives or accepts packages in Metrc for you.
Go Bigger When You're Ready
Once you're comfortable, string ideas together and let the assistant do the heavy lifting.
"Compare this month's revenue, margin, and discount totals to the same month last year, and tell me what changed."
"Find my slowest-moving inventory and suggest which items to put on a clearance deal."
"Build a weekly performance summary: top categories, top budtenders, new vs. returning customers, and inventory that's running low."
"Look at which deals are actually getting redeemed and which ones aren't worth keeping."
"Identify products where my cost is high relative to how fast they sell."
Get more out of every prompt
Be specific about time
"Last week," "this month," "year to date," or exact dates all work. The clearer you are, the sharper the answer.
Keep the conversation going
The assistant remembers what you asked earlier in the same conversation. After a report, try "now break that down by store" or "why did that drop?"
Ask it to reshape the answer
Try "put that in a table," "explain it in plain English," or "give me the top 3 takeaways."
Ask the assistant for guidance
Not sure where to start? Try "What can you help me with using my Flowhub data?" and it will point you in a direction.
What the Assistant Cannot Do
A few things stay in Flowhub and are not available through the assistant:
Ring up sales, run checkout, manage cash drawers, or check customers in.
Create users or change permissions.
Edit taxes, stores, rooms, or categories (the assistant can show you how these are set up, but changes happen in Flowhub).
Everything it can do mirrors your own Flowhub access, and every change is yours to approve first.
Frequently Asked Questions
Do I need to use special commands or syntax?
No. Write your prompts in plain, everyday language. The assistant interprets what you mean and pulls the right data from Flowhub.
Can the assistant make changes without my permission?
No. Before any change takes effect, the assistant shows you a preview and waits for your confirmation. Nothing happens until you approve it.
What if I ask for something the assistant can't do?
It will let you know and, when possible, suggest an alternative. You can also try "What can you help me with using my Flowhub data?" for a guided overview.
Does the assistant work with more than one store?
The assistant works within your existing Flowhub permissions. If your account has access to multiple stores, you can specify a store in your prompt (for example, "Show me sales from [store name] this week").
Which AI assistants work with Flowhub?
Flowhub supports Claude, ChatGPT, and Gemini. For setup instructions, see the Flowhub MCP Setup Guide.
You did it! đ You now have a library of prompts to explore. Copy one, paste it in, and start putting your Flowhub data to work.